Venue Hire FAQs

Q: What types of events can the venue host?

A: We welcome a range of events including weddings, corporate functions, staff celebrations, Christmas parties and other private gatherings. We do not hire the venue for hen or stag events, or 21st birthdays. Other birthday celebrations may be considered upon request.

Q: Can I hire the whole venue or just part of it?

A: Yes. You can book either the full venue or just half of it, depending on your guest list and needs. 

Below is an overview of the areas available for hire based on the size and nature of your event:

• Motiti Lounge — our primary hireable space, ideal for most corporate functions and weddings.
• Tuhua Lounge — a slightly smaller space, well-suited to mid-sized gatherings.
• Astrolabe Reef — this area will be added to your booking if a bar service is required.   
• Full Venue — includes both lounges and Astrolabe Reef Area, perfect for larger and multi-day events requiring more space and flexibility including separate breakout group sessions.

Please note: the Tuhua Lounge is often used by club members during peak periods from Labour Weekend in October through to Easter, including all school holidays. Bookings are still welcome but may be limited. Please reach out to us so we can explore options and ensure the best fit for your event.

Q: Is there an onsite kitchen or catering available?

A: We offer a spacious, modern kitchen for your caterers to use, but no catering is provided onsite. You’re welcome to bring in your own preferred caterer or CLICK HERE for a list of recommended caterers and suppliers.

Q: Can we bring our own alcohol?

A: No, BYO alcohol is not allowed. All events with alcohol must use our fully licensed bar service. Bar hire comes with a bar manager and bar staff.

Q: What are the requirements for the bar service?

A: The bar service must be pre-booked at least 4 weeks in advance to allow time to organise licensing. Additionally, any event with bar service must also include substantial catering (e.g., full meal or buffet). CLICK HERE for a list of recommended caterers and suppliers.

Q: Are there any blackout dates when the venue cannot be hired?

A: Yes - venue hire is unavailable over the Christmas and New Year period from 22 December through to 5 January. 

Q: Can we view the venue before booking?

A: Absolutely. Viewings are scheduled by appointment only, so please get in touch to arrange a tour via events@papamoalifeguards.co.nz or by phoning 07 542 2122.

Q: Do we need security guards for events?

A: Yes. For any evening events or weddings, the Club will arrange security guards to meet Tauranga City Council requirements.

Q: Why do we require security guards for evening events or weddings?

A: Due to our venue’s unique beachfront location and local council rules, security guards are essential to ensure a safe and compliant environment:

• Beach alcohol restrictions: Tauranga City Council enforces alcohol bans on beaches and reserves between 9pm and 7am (and sometimes year-round) - meaning attendees can't take alcohol out of the venue and onto public beach areas without breaching bylaws.
• Venue access control: Without supervision, members of the public may wander in, assuming the Club is open. Security guards help prevent unauthorised entry and protects your privacy and safety.
• Compliance with our Terms & Conditions: Our hire agreement states that for any evening event, the Club will hire security guards to meet Tauranga City Council and venue regulations.

Q: Can you provide examples of event layouts?

A. CLICK HERE to view our Venue Gallery for examples of different layout options. Our Event Co-ordinator will work with you to tailor the layout to your group size, catering options, and specific needs.

Q: Where does the money from venue hire go?

A: We are a volunteer-based charitable organisation. All funds raised from venue hire are reinvested into beach safety and surf life saving patrols at Pāpāmoa Beach.